UNICEF ORGANIZES LOGISTICS WORKSHOP ON EMERGENCY SUPPLY & SUPPLY PROGRAMME MANAGEMENT
(part 2)

29 oct. - 1 nov. 2002

Background

UNICEF is organizing a second workshop on Logistics for West & Central African countries.  UNICEF's regional office for West & Central Africa is leading the course. Last year in the Logistics part 1 workshop the focus was on operational issues and problem solving with freight forwarders. This years focus will be on supply & logistics management especially in emergencies. This year an interagency collaboration has been started with WHO and PAHO. Both agencies are joining the efforts of UNICEF, providing training input by sending some logistics system experts who will assume the presentation and demonstration on the Humanitarian Supply Management System (SUMA) and related subjects such as transparency of humanitarian assistance. Further on, logistics experts from GTZ (German cooperation agency), Supply Division- Copenhagen logistics and field support will join the course.  

The West & Central Africa (WCAR) region relies for a 70% on getting key supplies from offshore sources. This means distance and access are the most important factors in timing activities linked to supplies, and in logistics management. This also means that warehousing and stock management is needed to accommodate extended periods of time required for shipping, clearing and in-land transport for landlocked countries. Since most countries in WCAR and many in ESAR operate in chronic conflict, or pre-/post conflict environments, the rapid response phase is less of an issue than the long-term logistics management under high instability.

Goal & Objectives

The Logistics Workshop goal is to improve the capacity on emergency supply & supply programme management in the following areas: 

Planning & Timing concepts and tools for programme implementation.

Calculation of emergency supply needs to cover acute needs and for buffer stocks- with a group exercise based on  scenarios: armed conflict ; long term IDP/refugee status; drought (the up and coming BIG situation also affecting WCAR) ; floods; (volcanoes!). 

Emergency Logistics & Warehouse Management   & system demo/ live exercises.

Outputs:

Participants get a clear definition of how to time supplies for arrival and distribution in time for the planned programme activities.

• Participants learn how to improve planning and introduced to a new supply planning tool.
• Participants get a clear definition of logistics planning & solutions to common problems.
• Participants leave with a hit list of supplies with how to calculate quantities for their country situation that they can adapt as needed with live group exercise.
•  Participants will be introduced to co-ordination of relief supply management including DIKs in large scale emergencies by WHO-SUMA and to GTZ emergency management services.

OCTOBER 29 -DAY 1:

Morning

08.00 –Introduction & Ice breaker

08.30 – SESSION 1: VIPP session -participant expectations based on topics to be covered 

10.00- SESSION 2: Logistics & Planning

-          Definition- Best planning format- What works & What does not

[11.00 coffee break]

11.30 HOW TO CALCULATE SUPPLY needs for emergencies- UNICEF  

13.00- LUNCH  

Afternoon

14.30 SESSION 3: Introduction to GTZ Emergency management

-          GTZ expertise in general (the company)

-          GTZ expertise in logistics (purchasing service, software, management of logistic for emergency operation in West Africa )

-          Flux of commodities (forms, key control points, and documentation...)

-          Stock management (organisation of a warehouse / stock control...)

-          Responsibilities and security (authorisations/ warehouse locations...)

[15.45 coffee break]

Practical methods and techniques for problem management applicable for warehouse management, logistics.

Method PARETO

17.00 Daily Wrap Up

OCTOBER 30 -DAY 2:

Morning

08.30 –SESSION 4: WHO/PAHO Intro to SUMA

9:00      Introduction to the problem:

-          Issues in the management of humanitarian supplies  (disaster scenarios)

-          The need and approach for transparency and accountability in humanitarian supply management

[11.00 coffee break]

-          The experience of EHA/WHO  (Emergency kits, their application and limitations)

13.00 LUNCH

Afternoon

14.30    SESSION 5: Use of Logistical Support Systems-SUMA

-          Illustration of a classification and inventory system

-          Interactive demonstration of SUMA software      

-          Practices on the co-ordination and reporting  functions of Module Central

[15.45 coffee break]

16:45 Daily Wrap up

OCTOBER 31 -DAY 3:

Morning

08.30    SESSION 5 continued: Use of Logistical Support Systems-SUMA 

-          Practice on a support system for entering data at the point of entry of the supplies: inventory, classification, etc.                            

[11.00 coffee break]     

13.00 LUNCH 

Afternoon

14.30 Cont. Use of Logistical Support Systems          

[15.45 coffee break]

-          Practice on stock control (Warehouse Module)   

16:30 end session

NOVEMBER 01 -DAY 4:

Morning

08.30    Comments, questions and answers on     SUMA system

09.00    SESSION 6: Comprehensive management of humanitarian supplies-SUMA

-          The logistic chain of relief supplies                                

[11.00 coffee break]

11.30    SESSION 7: UNICEF Emergency ordering- best practice 

13.00 LUNCH

 Afternoon

14.30 SESSION 8: Planning & timing

16.00 SESSION 9: Future Action points; Feedback on internal survey.       

[15.45 coffee break]

17.00 Closing

Pan American Health Organization (PAHO)

World Health Organization (WHO)

Organización Panamericana de la Salud (OPS)

Organización Mundial de la Salud (OMS)

Humanitarian Supply Management System

Sistema de Manejo Suministros Humanitarios