whom is the training on the application of the System
To the personnel of governmental
national agencies responsible for the coordination of emergencies in their
country, as well as public, private and nongovernmental organizations and others
that participate or have some linkage with the different aspects of emergency
response, with emphasis on organisms from the health sector. Members of the
international community are also included, such as United Nations agencies and
It is important to take into account,
insofar as possible, the following institutions:
Defense / National Emergency Committees
- Ministry/Secretary of Health
- Social Security
- Sanitary Military / Police
- Red Cross Society
- Custom Services
- Foreign Affairs
- State/Provincial/Local Authorities
- NGOs of great presence (as CARE, World
Vision, CARITAS, etc.)
- United Nations Agencies involved in the
Management of Supplies in Emergencies, such as UNDP, WFP, UNICEF.
A representative distribution of
participants should be ensured among the different institutions. This depends on
the objective of the course: if it is a course at operating level on the SUMA
software or a course at political/decision making level on SUMA as a tool for
the international humanitarian assistance.
The participants of the courses
will be selected by the national institution who organizes the event. The
selection is a very important factor for the success of the course, since a good
selection of people guarantees a good level of trained people and guarantees
that these same people are available and committed at the time of an
The participants of the two courses are
not necessarily the same. The SMS course is for those staff members who
are going to operate the computers for the data entry at the time of a disaster.
As a result, it is very important that the Chiefs/Responsible persons in charge
of computation of the different participating institutions take part as well as
For the MISE course those people are required
who make logistical decisions in operations, who are disaster managers or
warehouse/storeroom managers, people who have managerial responsibilities in the
logistical management of the organization. In both cases, the participants
should have some experience in the subject.
The participants should meet the
Professional formation: physician, pharmacist, nurse, warehouse or
logistical staff member.
Experience in the use of computers and most common programs. It does not
only involve having experience in the use of commercial packages, such as
"Office", but also in the use and common installation of computers, printers,
UPS, etc. For example, the participants should know how to connect the printers
to the computer, change ink cartridges, solve basic printing problems, install
programs at the computer, install drivers of different printers, know how to
copy and paste files with "Explorer" between diskettes and hard disks. It is
very important the participation of the Chiefs/persons in charge of computation
of the different institutions.
Experience in the management of supplies. The participants should have a
basic knowledge of logistics and supplies, which makes it possible for them to
understand adequately the categories and subcategories of the items, for the
purpose of entering the information correctly, and besides they should know how
to assess the usefulness of the relief items to be entered.
participants should commit themselves seriously to devoting their time, in
emergencies, to the activity of supply management. At the time of a disaster,
they should be available for the management of supplies and to work with SUMA.
Similarly, the institution at the time of making the selection should make sure
that the participants are people who at the time of a disaster are available. In
this way, it should be avoided including personnel who by the nature of its
functions will be devoted to other tasks in case of a disaster, as search and
participants should commit themselves to attempting to install the Warehouse
Module in its institution, as a way of continuing the training, which is
important for being prepared for an emergency at any time. And of course, take
advantage of a useful tool in the management of supplies in normal times in the
storeroom(s) or warehouse(s) of its institution (warehouse management, inventory
control). Furthermore, they should be willing to carry out monitoring activities
of the SUMA methodology, such as attending refresher courses or if necessary
being part of a national SUMA team.
much does the training last and for how many
The course on the software application
(SMS) lasts two days and the course on Comprehensive Management of Supplies
(MISE) lasts three days, including a field visit to a supply warehouse. The
duration of the two courses in combination would be of five days.
The total group of participants should
not be more than 35 people, for didactical reasons and also for logistical
reasons (availability of computers). In general, the groups are between 25-35
is needed to receive a training?
The promotion and coordination of SUMA
is carried out through the country agencies related to the subject, such as the
Ministries of Health, Emergency Committees, the Red Cross, etc. Any institution
interested in receiving training support should contact primarily the office in
charge of disaster management of the Ministry of Health, or they can also
contact the Representative Office of PAHO/WHO of their country. The project has
a special interest in the participation of nongovernmental
material is needed?
If possible, the national coordinating
institution or among the different participating institutions could provide the
computers, one per every two or maximum three participants, with the following
Processor Pentium or higher
16 MB RAM memory minimum
40 MB free disk space
CD ROM (recommended)
Disk floppy unit 3.5 inch, high density
Monitor monochrome or color VGA or higher
Windows 3.x, 95 or higher
Furthermore, two laser printers, with
A place should be identified that
permits teaching classes and working group sessions, for example a large room.
More or less ten working groups will be installed. The place need to have the
facilities to darken the room, with good ventilation and illumination and with
sufficient outlets and extensions. Expenditure on room rent is not
3. Board or flip chart
4. Electric extension cords type
plug (multi outlet)
5. Overhead Projector or ideally
a multimedia projector (date-show, video beam)
Such as the instruction manuals,
diskettes, CDs, the practices and other audiovisual material; this will be
contributed by FUNDESUMA. Usually an electronic copy of the manuals and the
practices is sent so that they can be reproduced locally.
FUNDESUMA will select the instructors.
8. Participation certificates
The following is recommended, depending
on the local customs:
a) Not acquire files/portfolios,
clipboards, ball-point pens, pencils, office materials, notebooks, blocs,
commemorative objects of the event and related things.
b) Not cover tickets and national
per diem. These should be covered by the participating organizations.